Wed 02 Oct 2019 14:36

Old Laurentians Rugby Football Club

Safeguarding Policy

1. Old Laurentians Rugby Football Club acknowledges its responsibility to safeguard the welfare of all children involved in Old Laurentians RFC from harm.

2. Old Laurentians RFC confirms that it adheres to the Rugby Football Union’s Safeguarding Policy and the procedures, practices and guidelines and endorse and adopt the Policy Statement contained in that document and any successor policy.

3. A child is anyone under the age of 18 engaged in any rugby union activity. However, where a 17 year old male player is playing in the adult game it is essential that every reasonable precaution is taken to ensure his safety and wellbeing are protected.

4. The Key Principles of the RFU Safeguarding Policy are that:

• The welfare of the child is, and must always be, paramount to any other considerations.
• All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language or sexual identity have the right to protection from abuse or harm.
• All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately.
• Working in partnership with other organisations, statutory agencies, parents, carers, children and young people is essential for the welfare of children.
• Children have a right to expect support, and personal and social development delivered by an appropriately recruited, vetted adult and managed in relation to their participation in rugby union, whether they are playing, volunteering or officiating in the community or professional areas of the sport.

5. Old Laurentians RFC recognises that all children have the right to participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice. Old Laurentians RFC recognises that this is the responsibility of everyone involved, in whatever capacity, at the club.

6. Old Laurentians RFC will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate. Old Laurentians RFC will ensure its spectators, parents, members and officials are all aware of and have accepted the club Photographic Policy as set out in the club welcome pack and on the website.

7. The Club Safeguarding Officer is Vivien Tetley who can be contacted via welfare@olsmj.com. Deputy Safeguarding Officer – Heidi Salisbury.

If you witness or are aware of an incident where the welfare of a child or vulnerable adult has been put at risk you must in the first instance inform the Club Safeguarding Officer. They will then inform the CB Safeguarding Manager and the RFU Safeguarding Team. If an incident involves the Club Safeguarding Officer you should inform the Minis and Juniors Chair, Kevin Vince, and either the CB Safeguarding Manager, Jane Waterhouse, or the RFU Safeguarding Team.

8. All members of Old Laurentians RFC who work with children in Regulated Activity must undertake an RFU Disclosure and Barring Service (DBS) check in accordance with RFU Regulation 21.

9. Old Laurentians RFC will ensure that all its members, whether they are coaches, parents, players or officials will comply with the Best Practice Guidance as issued by the RFU. In summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the club, the CB or the RFU:

• Working alone with a child.
• Consuming alcohol whilst responsible for children.
• Providing alcohol to children or allowing its supply.
• Smoking in the presence of children.
• Humiliating children.
• Inappropriate or unnecessary physical contact with a child.
• Participating in, or allowing, contact or physical games with children.
• Having an intimate or sexual relationship with any child developed as a result of being in a ‘position of trust.’
• Making sexually explicit comments or sharing sexually explicit material.

11. Old Laurentians RFC manages the changing facilities and arranges for them to be supervised by two DBS checked adults of the appropriate gender for the players using the facilities. Old Laurentians RFC ensures that all its coaches, parents, officials and spectators are aware that adults must not change at the same time, using the same facilities as children.

12. Old Laurentians RFC will ensure that its coaches and team managers will receive the support and training considered appropriate to their position and role. The RFU “Managing Challenging Behaviour” Policy has been adopted and circulated amongst the club workforce both, voluntary and paid.

13. Any events held on Old Laurentians RFC premises must comply with this Policy and if appropriate a Safeguarding Plan should be discussed and circulated to those affected. Any tours, overseas or domestic, undertaken by Old Laurentians RFC must comply with the relevant RFU Regulations and Guidance relating to tours.


This must be adopted in accordance with the club constitution.



Signed ………………………………….

Date …………………………………….

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